Section I: Contracting authority
I.2)Information about joint procurementThe contract involves joint procurement
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityEconomic and financial affairs
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Consultancy for services in the field of facility management
Reference number: PROC/2019/01
II.1.2)Main CPV code79993100 Facilities management services
II.1.3)Type of contractServices
II.1.4)Short description:
Contracting authorities will require the contractor to provide full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, security, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).
II.1.5)Estimated total valueValue excluding VAT: 2 810 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for one lot only
II.2)Description
II.2.1)Title:
Reception and hostess services
Lot No: 1
II.2.2)Additional CPV code(s)79992000 Reception services
II.2.3)Place of performanceNUTS code: FR1 ILE-DE-FRANCE
II.2.4)Description of the procurement:
Contracting authorities will require the contractor to provide full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, security, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).
II.2.5)Award criteriaCriteria below
Price
II.2.6)Estimated valueValue excluding VAT: 450 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
Renewable up to three times, each time for 12 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)79993000 Building and facilities management services
II.2.3)Place of performanceNUTS code: FR1 ILE-DE-FRANCE
II.2.4)Description of the procurement:
Contracting authorities will require the contractor to provide full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, security, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).
II.2.5)Award criteriaCriteria below
Price
II.2.6)Estimated valueValue excluding VAT: 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in days: 12
This contract is subject to renewal: yes
Description of renewals:
Renewable up to three times, each time for 12 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Administrative and facility management support
Lot No: 3
II.2.2)Additional CPV code(s)79500000 Office-support services
79990000 Miscellaneous business-related services
II.2.3)Place of performanceNUTS code: FR1 ILE-DE-FRANCE
II.2.4)Description of the procurement:
Contracting authorities will require the contractor to provide full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, security, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).
II.2.5)Award criteriaCriteria below
Price
II.2.6)Estimated valueValue excluding VAT: 1 050 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
Renewable up to three times, each time for 12 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)79710000 Security services
II.2.3)Place of performanceNUTS code: FR1 ILE-DE-FRANCE
II.2.4)Description of the procurement:
Contracting authorities will require the contractor to provide full services around soft facility management services such as reception, management of inventory and assets, post office, facility management support and helpdesk, security, handyman, travel arrangements and event planning, for their office and staff in Paris (ESMA) and Paris La Défense (EBA).
II.2.5)Award criteriaCriteria below
Price
II.2.6)Estimated valueValue excluding VAT: 510 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 12
This contract is subject to renewal: yes
Description of renewals:
Renewable up to three times, each time for 12 months.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.2)Time limit for receipt of tenders or requests to participateDate: 18/03/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 19/03/2019
Local time: 10:00
Place:
Information about authorised persons and opening procedure:
Tenderers may send a representative to the opening session, however this must be notified to ESMA at least 2 working days in advance of the opening session. During the opening session only the physical integrity and timeliness of the tenders is checked.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: General Court of the European Union
Postal address: Rue du Fort Niedergrunewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address:
http://www.curia.europa.eu VI.4.2)Body responsible for mediation proceduresOfficial name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
Internet address:
http://www.ombudsman.europa.eu/ VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within two months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.4)Service from which information about the review procedure may be obtainedOfficial name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address:
http://www.curia.europa.eu VI.5)Date of dispatch of this notice:08/02/2019