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Del I: Ordregivende myndighed
Del II: Genstand
Digitization of 1/4" audio tapes
With this EU-Tender DR will digitize a large collection of ¼” audio tapes. The collection consists of estimated 152 000-188 000 tapes containing 60 000-75 000 hours of recordings; mainly published material. The project consists of barcoding, packing, transporting, digitizing and destroying the audio tapes after the digitalization. DR’s large collection of ¼" audio tapes must be digitized to preserve it as a cultural heritage. The collection consists mainly of published material. Also, DR’s archive located at TV Byen, Søborg, Denmark, needs to be vacated by 1.3.2020. In order to store the remaining DR collections at DR’s main facility at DR Byen, Copenhagen, Denmark, the ¼” audio tape collection needs to be migrated to digital format and the physical carriers discarded. This needs to be done without loss of media essence or metadata.
— The tapes are from 1950s to 2006. It is mainly published programs within all genres. However, it also includes unpublished productions, e.g. concerts recordings,
— The tapes are from various manufacturers,
— The tapes are on reels, not cores,
— The reels are mostly 10” (app. 80 %) and 7” (app. 20 %). A small amount is 5” (<5 %),
— Each tape is held in a cardboard box. Each box may also hold paper describing the contents of the tape, small booklets, and other audio formats than a ¼" audio tape,
— The speeds of the recordings are 15” and 7½”. A small sub-collection may run at lower speed,
— Telcom noise reduction is widely used on tapes from the 1980s and forward,
— Labels on the boxes are often not well attached,
— Overall, the tapes are in good condition and recordings are of broadcast quality done by professional technicians,
— All boxes that are easily identified as other formats than ¼” tapes will be removed by DR before the packing starts. But some smaller formats are stored in ¼” audio tape boxes and are therefore not easily located.
DR may extend this contract with 1 year. If DR wishes to extend this contract, DR must give the Supplier notice hereof no later than 3 months before expiry of the contract.
The tender is not suited for division. There is a need for coherence between the sorting, labelling and the successive digitization. Not dividing the contract will secure synergy between these 3 processes.
Del III: Juridiske, økonomiske, finansielle og tekniske oplysninger
The Tenderer’s references from other projects or subcontractors to prove technical capacity:
The references must describe minimum one and maximum 3 digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.
It is not a requirement, that a project was started and/or completed during the time period, but the project must have been in operation for at least one year during the period stated above. This means projects initiated prior to the period and projects completed after the end of the period can be included, if they have had a duration of at least one year during the period stated above.
The references must document relevant experience with:
— Digitization of at least 30 000 audiovisual tapes in one project,
— Digitization of 1/4” audio tapes.
The references must be described in the ESPD and cannot be attached as an annex or attachment. The description of the references in the ESPD is the final documentation.
The description text for each reference must have a maximum of 800 words in the ESPD. This is equivalent to approx. two A4 pages in a Word document. It is the Tenderer’s responsibility to ensure that the individual reference do not exceed 800 words in the ESPD. If the description of a reference exceeds the maximum of 800 words, the contracting authority will only include the first 800 words in its assessment.
The description of references must include the following information:
— The name of the project,
— The name and email address of the project leader of the service provider,
— The name and email address of the project leader of the tenderer,
— The formats and number of tapes,
— The output file format (container and codec),
— The encoder or encoders (brand and type) used for digitization,
— The start date and end date of the project,
— A description of how the project was conducted.
The references must describe minimum one and maximum three digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.
Del IV: Procedure
Del VI: Supplerende oplysninger