404486-2016 - Competition

Contract for the provision of operational, management and maintenance services at Tinsley House Immigration Removal Centre/Pre Departure Accommodation and Brook House Immigration Removal Centre.

Contract for the provision of operational, management and maintenance services at Tinsley House Immigration Removal Centre/Pre-departure Accommodation and Brook House Immigration Removal Centre.

The Authority is responsible, under the Immigration Act 1971 and the Immigration and Asylum Act 1999, for detaining and/or enforcing the removal of certain persons (Detainees), being persons detained under the 1971 Act and assigned by the Authority to an Immigration Removal Centre from the United Kingdom.

At any one time, approximately 3 400 Detainees are held overnight in one of nine Immigration Removal Centres, two residential Short Term Holding Facilities, Pre-Departure Accommodation (PDA), prisons and police stations across the United Kingdom. In addition, persons can be detained for shorter periods of time in Short Term Holding Facilities (Rooms) at Reporting Centres, air and sea ports, including locations overseas at the juxtaposed controls in Calais and Coquelles.

The Authority is seeking commercial partners to provide a range of services at two Immigration Removal Centres (IRCs/PDA) which are situated on the perimeter of Gatwick Airport.

Brook House IRC accommodates approximately 508 male detainees. Tinsley House IRC/PDA accommodates approximately 162 male detainees and additionally has 1 family apartment in the IRC for Border Force cases and two apartments for families with children under 18 years old in Pre- Departure Accommodation (PDA).

The Authority is looking to maximise the efficient use of its immigration estate and may increase/decrease capacity at these sites in future. Services at the IRCs/PDA include (but are not limited to):

— Overall management of the Immigration Removal Centres/PDA;

— Security and guarding services;

— Local escorting and hospital bed watches;

— Recreational, sporting and educational facilities;

— Catering and shop services;

— Religious and welfare facilities;

— Provision of furniture and equipment;

— Facilities management and cleaning services; and

— Hard and soft landscaping services.

In the Pre-Departure Accommodation, safeguarding and welfare, recreational, sporting and educational provision will be delivered under a separate contract.

The contract falls under Regulation 74 of and Schedule 3 to the Public Contracts Regulations 2015. As a result the Authority has determined the procurement procedure that is being followed. The Authority will ensure that the procurement procedure is at least sufficient to ensure compliance with the principles of transparency and equal treatment of Bidders.

Description of renewals:

The evaluation process will be detailed within the Request for Information (Standard Questionnaire) documentation. The Authority intends to invite up to 5 Respondents, provided sufficient Respondents meet the Authority's requirements to be invited to Tender.

The Authority is not responsible for any bidding costs incurred by potential suppliers in respect of this procurement. The Authority reserves the right to abandon the competitive process and not award any contract; make any changes it sees as reasonable to the competition; remove and/or amend element(s) from the scope of the requirements; and accept or reject any tender.

Respondents are requested to express interest by 9.12.2016, 14:00 GMT; the process for expression of interest and requesting further information is set out below.

For the avoidance of doubt, please note that Respondents are required to express an interest separately for this competition regardless of their involvement in the previous Market Engagement activities for this project. Any such involvement does not constitute an expression of interest for the competition advertised in this notice.

The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the internet. In order to express an interest process, please follow the steps set out below.

The procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the e-Sourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS e-Sourcing’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am.

Once registered, organisations wishing to participate in the tender must send an email to: Gatwickprocurement@homeoffice.gsi.gov.uk. The email should be entitled ‘Gatwick re-tender Project — Expression of Interest’ and contain the following details: your organisation's name, your contact name, e-mail address and telephone number.

Any expressions of interest not submitted in the required form (or containing the requested information) may be rejected. Participants are requested to express interest by 9th December 2016 at 14:00 GMT, to allow sufficient time for the tender administrative process and submission of bids.

The Authority requires Participants to sign a Non-Disclosure Agreement (NDA) in order to be invited to participate in the competition for this project.

On receipt of an email detailed above, the Authority will provide access to the NDA document through the eSourcing portal. The Authority requires Participants to download and re attach a signed copy of the NDA to the event. When saving the ‘pdf’ document, please ensure that you include the participant organisation's name in the filename.

Once a correctly signed NDA is received by the Authority, Participants will be invited to the RFI and will be able to access all of the project documentation.

RFI clarification requests must be submitted no later than 6.12.2016, 14:00 GMT.

Any expressions of interest not submitted in the required form (or containing the requested information) may be rejected.

For technical assistance on use of the e-Sourcing Suite contact; Crown Commercial Service Help-desk: freephone: +44 3450103503 or email: supplier@ccs.gsi.gov.uk.