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Hungary-Budapest: Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)
Section I: Contracting authority
Section II: Object
Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)
List of main tasks to be performed by the contractors may include the following services:
1) Venue selection and reservation;
2) Provision of catering services;
3) Provision of temporary service staff.
Task 1: Venue selection and reservation
The contractor shall rent a suitable venue for specific EIT meetings. The contractor shall offer prospective venues to the EIT taking into account the complexity of the event and all technical requirements listed in the specific request.
Task 2: Provision of catering services
The contractor shall ensure the provision of catering services for the working meetings most frequently at the premises of the EIT (Infopark Building ‘E’, H-1117 Budapest, Neumann Janos u. 1/E) or outside or in a restaurant/hotel in Budapest or in other Hungarian cities.
As an indication, the contractor shall provide catering packages, but not limited to, the following:
— basic catering (provision of refreshments and sandwich lunch at or outside of the EIT including coffee break and beverages),
— standard lunch/dinner (provision of reception luncheon/dinner at or outside of the EIT including coffee break and beverages),
— special lunch/dinner (provision of seated luncheon/dinner at or outside the EIT premises including coffee break and beverages).
The number of participants for the above catering provisions vary based on the specific working meetings, however not exceeding about 25 people. Only in some rare cases, the number of participants can go up to approximately 50-60 people in case of for example team building or lunch time sessions for the EIT staff.
Task 3: Provision of temporary service staff:
For performing Standard lunch/dinner and/or special lunch/dinner the contractor may be asked to provide temporary service personnel for the preparation of the meeting, including event assistants. The number of staff to be provided and the expected duration of their engagement in hours per event will be specified by the EIT in the individual requests submitted for each meeting.
The framework contract shall be renewed automatically up to 3 times, each time for a period of 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the parties and received by the other one month before payment of the balance.
If the framework contract is used faster than initially assumed an exceptional negotiated procedure under Point 11.1. (e), Annex 1. FR can be used, within 3 years following its conclusion and before the ceiling is reached, to supplement the framework contract by new services consisting in the repetition of the similar services. Taking into account the principle of proportionality, these new services should not account for more than 50 % of the initial maximum budget. The negotiated procedure shall not have an impact on the maximum duration of 4 years as established above.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
EIT premises, Neumann J. u. 1/E, 1117 Budapest, HUNGARY.
A representative of each tenderer may attend the opening of the tenders. In this case, the interested tenderers are kindly requested to register beforehand by email. At the opening, the representative of the tenderer may be asked to present its credentials/power of attorney to be checked by the EIT.
Section VI: Complementary information
Electronic ordering and payment is no applicable at the EIT at the moment, however the EIT is planning to use these tools in the close future.