Paslaugos - 386433-2019

16/08/2019    S157    Agencies - Services - Contract notice - Open procedure 

Hungary-Budapest: Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)

2019/S 157-386433

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Institute of Innovation and Technology
Postal address: Infopark, Building E, Neumann Janos utca 1
Town: Budapest
NUTS code: HU110 Budapest
Postal code: 1117
Country: Hungary

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Innovation and technology boosting activities by way of awarding EU grants

Section II: Object

II.1)Scope of the procurement

Provision of Organisation of Catering Services at the European Institute of Innovation and Technology (EIT)

Reference number: 26/2019/OP/EITPROC
II.1.2)Main CPV code
55520000 Catering services
II.1.3)Type of contract
II.1.4)Short description:

List of main tasks to be performed by the contractors may include the following services:

1) Venue selection and reservation;

2) Provision of catering services;

3) Provision of temporary service staff.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: HU110 Budapest
Main site or place of performance:

Budapest, HUNGARY.

II.2.4)Description of the procurement:

Task 1: Venue selection and reservation

The contractor shall rent a suitable venue for specific EIT meetings. The contractor shall offer prospective venues to the EIT taking into account the complexity of the event and all technical requirements listed in the specific request.

Task 2: Provision of catering services

The contractor shall ensure the provision of catering services for the working meetings most frequently at the premises of the EIT (Infopark Building ‘E’, H-1117 Budapest, Neumann Janos u. 1/E) or outside or in a restaurant/hotel in Budapest or in other Hungarian cities.

As an indication, the contractor shall provide catering packages, but not limited to, the following:

— basic catering (provision of refreshments and sandwich lunch at or outside of the EIT including coffee break and beverages),

— standard lunch/dinner (provision of reception luncheon/dinner at or outside of the EIT including coffee break and beverages),

— special lunch/dinner (provision of seated luncheon/dinner at or outside the EIT premises including coffee break and beverages).

The number of participants for the above catering provisions vary based on the specific working meetings, however not exceeding about 25 people. Only in some rare cases, the number of participants can go up to approximately 50-60 people in case of for example team building or lunch time sessions for the EIT staff.

Task 3: Provision of temporary service staff:

For performing Standard lunch/dinner and/or special lunch/dinner the contractor may be asked to provide temporary service personnel for the preparation of the meeting, including event assistants. The number of staff to be provided and the expected duration of their engagement in hours per event will be specified by the EIT in the individual requests submitted for each meeting.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract shall be renewed automatically up to 3 times, each time for a period of 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the parties and received by the other one month before payment of the balance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

If the framework contract is used faster than initially assumed an exceptional negotiated procedure under Point 11.1. (e), Annex 1. FR can be used, within 3 years following its conclusion and before the ceiling is reached, to supplement the framework contract by new services consisting in the repetition of the similar services. Taking into account the principle of proportionality, these new services should not account for more than 50 % of the initial maximum budget. The negotiated procedure shall not have an impact on the maximum duration of 4 years as established above.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/09/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/09/2019
Local time: 11:00

EIT premises, Neumann J. u. 1/E, 1117 Budapest, HUNGARY.

Information about authorised persons and opening procedure:

A representative of each tenderer may attend the opening of the tenders. In this case, the interested tenderers are kindly requested to register beforehand by email. At the opening, the representative of the tenderer may be asked to present its credentials/power of attorney to be checked by the EIT.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Electronic ordering and payment is no applicable at the EIT at the moment, however the EIT is planning to use these tools in the close future.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.5)Date of dispatch of this notice: