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28/11/2014    S230    Agencies - Services - Contract notice - Restricted procedure 

Finland-Helsinki: Provision of IT services for IT applications of the European Chemicals Agency (ECHA), including C&L inventory, C&L platform, dissemination, eChem portal, portal dashboard, and other related IT systems

2014/S 230-405184

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Chemicals Agency (ECHA)
Postal address: PO Box 400
Town: Helsinki
Postal code: FI-00121
Country: Finland
For the attention of: Jaime Martin-Granizo
E-mail: procurement@echa.europa.eu
Telephone: +358 9686180

Internet address(es):

General address of the contracting authority: http://www.echa.europa.eu

Address of the buyer profile: http://echa.europa.eu/about-us/procurement

Electronic access to information: http://echa.europa.eu/about-us/procurement

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of IT services for IT applications of the European Chemicals Agency (ECHA), including C&L inventory, C&L platform, dissemination, eChem portal, portal dashboard, and other related IT systems.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Contractor's premises and/or ECHA's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 200 000 EUR
II.1.5)Short description of the contract or purchase(s)
The scope covers services for selected existing IT systems, the majority of which are JEE applications custom-built for ECHA, as follows: development, maintenance and support services; building, configuring and managing environments (typically ECHA test, pre-production and production environments) running on ECHA ICT infrastructure; deploying applications into target environments, including production environment; managing applications and their environments running on ICT infrastructure provided by ECHA.
II.1.6)Common procurement vocabulary (CPV)

72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72500000 Computer-related services, 72600000 Computer support and consultancy services, 72300000 Data services, 72800000 Computer audit and testing services, 72900000 Computer back-up and catalogue conversion services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 5 200 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As described in the specifications (phase 2).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As described in the specifications (phase 2).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As described in the specifications (phase 1).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As described in the specifications (phase 1).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As described in the specifications (phase 1).
Minimum level(s) of standards possibly required: As described in the specifications (phase 1).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As described in the specifications (phase 1).
Minimum level(s) of standards possibly required:
As described in the specifications (phase 1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ECHA/2014/86.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.1.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The specifications (phase 1) will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the candidates' responsibility to check for updates and modifications during the period to submit a request to participate.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.11.2014