Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Mail and distribution management services.
Reference number: OP-1404.
II.1.2)Main CPV code64100000 Post and courier services
II.1.3)Type of contractServices
II.1.4)Short description:
The purpose of this call for tenders is to award 2 framework agreements for the provision of internal mail and distribution and express delivery services. This call for tenders is divided into 2 lots:
lot 1 — internal mail and distribution services;
lot 2 — express delivery services.
For each lot, the EIB will award a framework agreement with a single service provider.
II.1.5)Estimated total valueValue excluding VAT: 8 100 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:
Internal mail and distribution services
Lot No: 1
II.2.2)Additional CPV code(s)30131000 Mailroom equipment
72512000 Document management services
64122000 Internal office mail and messenger services
79571000 Mailing services
II.2.3)Place of performanceNUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:
EIB premises in Luxembourg.
II.2.4)Description of the procurement:
Lot 1 — internal mail and distribution management services consist of the following operational activities:
activity 1.1 — internal mail distribution services;
activity 1.2 — central mailroom services;
activity 1.3 — documentation and publications support;
activity 1.4 — digital mailroom services (option).
The terms of reference provide an in-depth description of the requirements of the services as well as of the currently existing services.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 6 840 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Express delivery services
Lot No: 2
II.2.2)Additional CPV code(s)64121000 Multi-modal courier services
64121100 Mail delivery services
64121200 Parcel delivery services
79223000 Custom broker services
II.2.3)Place of performanceNUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:
EIB premises in Luxembourg and worldwide.
II.2.4)Description of the procurement:
Lot 2 — express delivery services consist of the following operational activities:
activity 2.1 — express mail services;
activity 2.2 — visa and customs services.
The terms of reference provide an in-depth description of the requirements of the services as well as of the currently existing services.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1 260 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 10/08/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 16/08/2017
Local time: 16:00
Information about authorised persons and opening procedure:
Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.5)Date of dispatch of this notice:16/06/2017