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Belgium-Brussels: Management of the European Citizens’ Initiative Online Collaborative Platform
Section I: Contracting authority
Section II: Object
Management of the European Citizens’ Initiative Online Collaborative Platform
The overall objective of the online collaborative platform is to provide information and support on preparing and running European citizen’s initiatives, stimulate debate around them and more generally around topics related to this instrument. The purpose of the Forum is to offer a space where citizens can come together to discuss and form their initiatives, to foster interaction between (potential) organisers, citizens and experts; and ultimately to improve the quality of requests for registration to be submitted to the Commission (there is an important focus on the preparation phase as opposed to the implementation phase during which organisers may liaise regularly with the commission).
Off site, place of contractor.
This tender seeks the assistance of suitably qualified service providers in the management of the European Citizens’ Initiative online collaborative platform (also referred to as ‘the Forum’). Overall, the contractor will be in charge of updating the content, operating it, promoting it and contributing to its further development.
This contract is subject to 2 renewals of a duration of 12 months each.
The European Citizens’ Initiative online collaborative platform.
Section III: Legal, economic, financial and technical information
The tenderers (and each member of the group in case of joint tender) and subcontractors whose capacity is necessary to fulfil the selection criteria must provide the declaration on honour (see Annex) signed and dated by an authorised representative, stating that they fulfil the selection criteria applicable to them individually. For the criteria applicable to the tenderer as a whole the tenderer (sole tenderer or leader in case of joint tender) must provide the declaration on honour stating that the tenderer, including all members of the group in case of joint tender and including subcontractors if applicable, fulfils the selection criteria for which a consolidated
Assessment will be carried out.
This declaration is part of the declaration used for exclusion criteria (see section 4.1) so only one declaration covering both aspects should be provided by each concerned entity.
After the contract award, the successful tenderer will be required to provide the evidence mentioned below before signature of the contract and within a deadline given by the contracting authority. This requirement applies to each member of the group in case of joint tender and to subcontractors whose capacity is necessary to fulfil the selection criteria.
A tenderer (or a member of the group in case of joint tender, or a subcontractor) is not required to submit the documentary evidence if it has already been submitted for another procurement procedure and provided the documents were issued not more than one year before the date of their request by the contracting authority and are still valid at that date. In such cases, the tenderer must declare on its honour that the documentary evidence has already been provided in a previous procurement procedure, indicate the reference of the procedure and confirm that that there has been no change in its situation.
A tenderer (or a member of the group in case of joint tender, or a subcontractor) is not required to submit a specific document if the Contracting Authority can access the document in question on a national database free of charge.
Tenderers must prove that they are allowed to pursue the professional activity necessary to carry out the work subject to this call for tenders. The tenderer (including each member of the group in case of joint tender) must provide the following information in its tender if it has not been provided with the legal entity form:
— for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation applicable to the legal person requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,
— for natural persons, if required under applicable law, a proof of registration on a professional or trade register or any other official document showing the registration number.
Section IV: Procedure
European Commission, Secretariat-General, rue de la Loi 200, 1049 Brussels.
A maximum of 2 representatives per tender may attend the opening session. For organisational and security reasons the tenderer must provide the full name, date of birth, nationality and ID or passport number of the representatives at least 2 working days in advance to: SG-ECI-TENDERS@ec.europa.eu
Section VI: Complementary information
You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.