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Leveringen - 103541-2020

Submission deadline has been amended by:  138805-2020

Unrevised Machine Translation

03/03/2020    S44

Belgium-Geel: Financial information systems

2020/S 044-103541

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: CIPAL DV
National registration number: 0219.395.192_24351
Postal address: Cipalstraat 3
Town: Geel
NUTS code: BE213
Postal code: 2440
Country: Belgium
E-mail: csmrtioh20@cipal.be

Internet address(es):

Main address: www.c-smart.be

Address of the buyer profile: https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=368109

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=368109
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://eten.publicprocurement.be/etendering/viewWorkspacesBasedOnExtUrl.do?wsName=CIPAL-CSMRTIOH20-F02
I.4)Type of the contracting authority
Other type: Dienstverlenende vereniging
I.5)Main activity
Other activity: ICT advies en samen aankopen

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework contract for the acquisition and operation of a multi-purpose cloud platform for supporting sustainable policies through positive incentives, effective deterrence and proper enforcement

Reference number: CIPAL-CSMRTIOH20-F02_0
II.1.2)Main CPV code
48812000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This mandate should take into account the concrete ambition of (local) authorities to implement “smart” policies, as a result of new technologies, in response to new contemporary challenges. Inspired, even encouraged by initiatives such as the Covenant of Mayors, UN Vision 2050 and the UN Sustainable Development Goals (SDG) programme, drive the delivery of sustainability goals and the reduction of their CB2 emissions in particular.

Tangible smart city policies develop projects that promote mobility, waste management and safety in the local context. But also with initiatives on citizenship, volunteering and the promotion of the local and circular economy, they are driving a better society, often thanks to the deployment of smart technology.

Sustainable policy support projects should also be implemented in a sustainable way. To do so, they want to have a workable and affordable instrument that allows not only to deter damage, nuisance and unwanted conduct, and to impose penalties (municipal administrative), if necessary. At the same time, they can use a meaningful reward system to effectively stimulate the positive contribution of a wide range of stakeholders. These initiatives are typically developed bottom-up with local policy focus and strong involvement of actors in the local economy.

In order to avoid the development of the concrete projects (known here “use cases”) as a ‘silo solution’, this contract aims to create an open platform where synergies between related solutions can be exploited to the maximum, thereby enabling them to be substantially part of a coherent smart city policy.

An open platform is meant to avoid vendor lock-in and allow access to the platform by other providers of relevant services at all times. The contractor should also support the open data strategy of the participating administrations and should facilitate a seamless transition to a new generation of solutions at the end of the contract.

The contracting authority wishes to acquire a real and operational solution from the start. This contract is not a software development project, even if it is just as well designed to “enrich” the platform with new concrete use cases. In order to prove operational availability at the outset, the contractor will be able to provide, together with the platform, a number of “use cases”. Those first uses refer to a number of popular, concrete scenarios. for example, many municipalities and/or plaice communities want to promote cycling to school by awarding bonuses per registered journey or km to the cyclist. An established smart city solution is also expected to support a traffic guidance project. The ambition goes beyond the posting of free car parks but aims at an active dialogue with the visitor. Smart cameras should be able to monitor low emission zones and curb unauthorised access to low-traffic streets. The successful tenderer should also be able to effectively achieve smart landfill reduction solutions and environmental consumers should be able to appropriately reward measurable energy and waste savings.

In addition to achieving the projects, the contractor shall be deemed to take appropriate responsibility for the operation of the supporting platform (s).

II.1.5)Estimated total value
Value excluding VAT: 40 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
30200000
31000000
32500000
II.2.3)Place of performance
NUTS code: BE
NUTS code: BE2
NUTS code: BE1
Main site or place of performance:

Flanders

II.2.4)Description of the procurement:

This mandate should take into account the concrete ambition of (local) authorities to implement “smart” policies, as a result of new technologies, in response to new contemporary challenges. Inspired, even encouraged by initiatives such as the Covenant of Mayors, the 2050 vision for Flanders and the United Nations ‘Sustainable Development Goals’ (SDG) programme, drive the implementation of sustainability objectives and the reduction of their CB2 emissions in particular.

Tangible smart city policies develop projects that promote mobility, waste management and safety in the local context. But also with initiatives on citizenship, volunteering and the promotion of the local and circular economy, they are driving a better society, often thanks to the deployment of smart technology.

Sustainable policy support projects should also be implemented in a sustainable way. To do so, they want to have a workable and affordable instrument that allows not only to deter damage, nuisance and unwanted conduct, and to impose penalties (municipal administrative), if necessary. At the same time, they can use a meaningful reward system to effectively stimulate the positive contribution of a wide range of stakeholders. These initiatives are typically developed bottom-up with local policy focus and strong involvement of actors in the local economy.

In order to avoid the development of the concrete projects (known here “use cases”) as a ‘silo solution’, this contract aims to create an open platform where synergies between related solutions can be exploited to the maximum, thereby enabling them to be substantially part of a coherent smart city policy.

An open platform is meant to avoid vendor lock-in and allow access to the platform by other providers of relevant services at all times. The contractor should also support the open data strategy of the participating administrations and should facilitate a seamless transition to a new generation of solutions at the end of the contract.

The contracting authority wishes to acquire a real and operational solution from the start. This contract is not a software development project, even if it is just as well designed to “enrich” the platform with new concrete use cases. In order to prove operational availability at the outset, the contractor will be able to provide, together with the platform, a number of “use cases”. Those first uses refer to a number of popular, concrete scenarios. for example, many municipalities and/or plaice communities want to promote cycling to school by awarding bonuses per registered journey or km to the cyclist. An established smart city solution is also expected to support a traffic guidance project. The ambition goes beyond the posting of free car parks but aims at an active dialogue with the visitor. Smart cameras should be able to monitor low emission zones and curb unauthorised access to low-traffic streets. The successful tenderer should also be able to effectively achieve smart landfill reduction solutions and environmental consumers should be able to appropriately reward measurable energy and waste savings.

In addition to achieving the projects, the contractor shall be deemed to take appropriate responsibility for the operation of the supporting platform (s).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Up to 2 times 1 years.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Cf. selection document.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Cf. selection document

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/04/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Dutch
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

All procurement documents are made available via e-notification, it is strongly recommended to interested companies to regularly check whether new documents have been added.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Raad van State
Postal address: Wetenschapsstraat 37
Town: Brussel
Postal code: 1040
Country: Belgium
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Period of 15 days for imposing a suspension procedure on grounds of extreme urgency and a period of 60 days for bringing an action for annulment.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/02/2020