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Služby - 238713-2017

24/06/2017    S119    Agencies - Services - Contract notice - Competitive procedure with negotiation 

Netherlands-The Hague: Catering and banqueting services

2017/S 119-238713

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
NUTS code: NL332
Postal code: 2517 KK
Country: Netherlands
E-mail: procurement@europol.europa.eu
Telephone: +31 703531594
Fax: +31 703180808

Internet address(es):

Main address: www.europol.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2613
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Catering and banqueting services.

Reference number: 1712/C5/N.
II.1.2)Main CPV code
55500000
II.1.3)Type of contract
Services
II.1.4)Short description:

The contract covers:

— catering services for the Europol staff restaurant and sandwich shop,

— banqueting services at Europol premises in The Hague or in other venues within Netherlands,

— provision of external venues and related services within Netherlands (optional service).

II.1.5)Estimated total value
Value excluding VAT: 3 300 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
55510000
55511000
55512000
55520000
55523000
55120000
II.2.3)Place of performance
NUTS code: NL
Main site or place of performance:

The Hague, Netherlands.

II.2.4)Description of the procurement:

The contractor's overall estimated turnover over complete duration of contract is 7 300 000 EUR, divided as follows:

— maximum 3 300 000 EUR (excluding VAT) paid by Europol for fixed fees, banqueting services, external venues and related services,

— 4 000 000 EUR (including VAT) estimated contractor turnover from retail prices paid by staff, visitors and guests for the provision of catering services at the staff restaurant and sandwich shop.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 possible automatic renewals of 12 months each.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Selected candidates will be invited to attend a site visit at Europol's main premises indicatively in October 2017. Detailed information about the actual date and time of the site visit will be provided in the invitation letter.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As stated in the procurement documents.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2017
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 29/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately within 4 years' time.

VI.2)Information about electronic workflows
VI.3)Additional information:

Europol may, during the 3 years following the conclusion of the (initial) contract, have recourse to the negotiated procedure without prior publication of a contract notice (Article 134(e) of the rules of application) for additional contracts involving services similar to those assigned to the party awarded this contract by the same contracting authority.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
Postal code: 2517 KK
Country: Netherlands
E-mail: procurement@europol.europa.eu
Telephone: +31 703025000
Fax: +31 703180808

Internet address: http://www.europol.europa.eu

VI.5)Date of dispatch of this notice:
14/06/2017