Diensten - 552823-2018

15/12/2018    S242

United Kingdom-Liverpool: Access control system

2018/S 242-552823

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Regend Group (Regenda Homes)
Postal address: Commutation Plaza, 1 Commutation Row
Town: Liverpool
NUTS code: UKD NORTH WEST (ENGLAND)
Postal code: L3 8QF
Country: United Kingdom
Contact person: Patricia Conway
E-mail: pconway@inprovagroup.com
Telephone: +44 1925282360

Internet address(es):

Main address: https://www.regenda.org.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA25767

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Servicing, Maintenance and Repairs of Access Control Systems

Reference number: 10008
II.1.2)Main CPV code
42961100 Access control system
II.1.3)Type of contract
Services
II.1.4)Short description:

The Regenda Group wish to appoint an experienced service provider to undertake the servicing, maintenance and repairs to access control systems including door entry systems, access control, warden call systems and auto security gates/doors/barriers and repair of CCTV systems. Services are required at approximately 315 properties owned/managed by the Regenda Group.

It is intended that the contract will run for an initial term of three years, extendable for a further term of 2 years via annual extensions.

Regenda will utilise JCT Measured Term Contract 2016 with amendments. The estimated contract value is c. 300 000 GBP per annum.

Should you wish to express interest in this opportunity please visit MyTenders — www.mytenders.co.uk and search for opportunity — The Regenda Group — Servicing, Maintenance and Repairs of Access Control Systems.

Procurement for Housing have been appointed by The Regenda Group to facilitate this tendering exercise.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50610000 Repair and maintenance services of security equipment
42961100 Access control system
32360000 Intercom equipment
44221310 Access gates
34928300 Safety barriers
35120000 Surveillance and security systems and devices
44521120 Electronic security lock
II.2.3)Place of performance
NUTS code: UKD NORTH WEST (ENGLAND)
II.2.4)Description of the procurement:

The Regenda Group wish to appoint an experienced service provider to undertake the servicing, maintenance and repairs to access control systems including door entry systems, access control, warden call systems and auto security gates/doors/barriers and repair of CCTV systems. Services are required at approximately 315 properties owned/managed by the Regenda Group.

Full details related to the service required is detailed in the tender documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will run for an initial term of three years, extendable for a further term of 2 years via annual extensions. Any extension will be at the discretion of The Regenda Group and subject to satisfactory performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed in the tender documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As detailed in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/01/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/01/2019
Local time: 16:30
Information about authorised persons and opening procedure:

Electronic opening.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Regenda is a great quality, forward thinking housing business, building, managing and maintaining the homes people need. The Regenda Group is made up of Regenda Homes and its wholly-owned subsidiaries M&Y Maintenance and Construction, Redwing Living (private rented properties, leasehold and apartment block management and shared ownership and sales), McDonald Property Rentals in Lancashire, which is a subsidiary of Redwing Living, Petrus Community, Alder Training Ltd, Positive Footprints and Centre 56. The resulting contract can be utilised by each part of the Group and also any future subsidiaries of the Group.

The values below are the operating principles that guide Regenda’s conduct and relationship with customers, partners and stakeholders:

— customer focus,

— high performance,

— efficiency and value for money,

— teamwork,

— ambition and dynamism,

— openness and honesty.

Regenda employs around 500 people, has assets of over 489 000 000 GBP and a turnover of 62 000 000 GBP. They have built around 500 properties over the last three years and supported 140 people back into employment or training. Regenda also established 12 new business start-ups in partnership with other organisations and got over 300 independent living residents online. The Regenda Limited board has three sub-committees covering risk and audit, nominations and remuneration and housing services.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=214232.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:214232).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courts of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Regenda Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 no 102)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/12/2018