Υπηρεσίες - 174285-2019

15/04/2019    S74

Germany-Berlin: Framework Contract for the Provision of Organisational and Technical Support to Events Organised by the European Commission Representation in Germany/Event Management

2019/S 074-174285

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, EC Representation in Berlin, Germany
Postal address: Unter den Linden 78
Town: Berlin
NUTS code: DE3 BERLIN
Postal code: 10117
Country: Germany
E-mail: COMM-REP-DE-VERTRAEGE@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/germany/eu-funding/tenders_de
Address of the buyer profile: https://ec.europa.eu/info/funding-tenders/tenders/tender-opportunities-department/tender-opportunities-communication_en
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for the Provision of Organisational and Technical Support to Events Organised by the European Commission Representation in Germany/Event Management

Reference number: PO/2018-18/BER
II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
Services
II.1.4)Short description:

Event management: provision of organisational and technical support for events organised by the European Commission Representation in Germany.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 920 000.00 EUR
II.2)Description
II.2.1)Title:

Lot 1: Berlin/Event Management

Lot No: 1
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: DE3 BERLIN
II.2.4)Description of the procurement:

Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Lot 1:Berlin.

II.2.5)Award criteria
Quality criterion - Name: Quality and consistency of the proposed methodology and instruments — quality control / Weighting: 30/100
Quality criterion - Name: Management and organisation of work / Weighting: 20/100
Quality criterion - Name: Description of approach and quality of coordination, management and allocation of ressources for the case study / Weighting: 30/100
Quality criterion - Name: Case Study — creativity of approach and design, technical solutions and quality management / Weighting: 20/100
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Bonn/Event Management

Lot No: 2
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: DEA22 Bonn, Kreisfreie Stadt
II.2.4)Description of the procurement:

Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Lot 2: Bonn.

II.2.5)Award criteria
Quality criterion - Name: Quality and consistency of the proposed methodology and instruments — quality control / Weighting: 30/100
Quality criterion - Name: Management and organisation of work / Weighting: 20/100
Quality criterion - Name: Description of approach and quality of coordination, management and allocation of ressources for the case study / Weighting: 30/100
Quality criterion - Name: Case Study — creativity of approach and design, technical solutions and quality management / Weighting: 20/100
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: Munich/Event Management

Lot No: 3
II.2.2)Additional CPV code(s)
79952000 Event services
II.2.3)Place of performance
NUTS code: DE21H München, Landkreis
II.2.4)Description of the procurement:

Framework contract for the provision of organisational and technical support to events organised by the European Commission Representation in Germany/Lot 3: Munich

II.2.5)Award criteria
Quality criterion - Name: Quality and consistency of the proposed methodology and instruments — quality control / Weighting: 30/100
Quality criterion - Name: Management and organisation of work / Weighting: 20/100
Quality criterion - Name: Description of approach and quality of coordination, management and allocation of ressources for the case study / Weighting: 30/100
Quality criterion - Name: Case Study — creativity of approach and design, technical solutions and quality management / Weighting: 20/100
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 155-354603
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: PO/2018-18/BER - Lot 1 Berlin
Lot No: 1
Title:

Lot 1: Berlin/Event Management

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/03/2019
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Artecom Veranstaltungs GmbH &Co.KG
Postal address: Ruschestraße 68
Town: Berlin
NUTS code: DE300 Berlin
Postal code: 10365
Country: Germany
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 000 000.00 EUR
Total value of the contract/lot: 1 000 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: PO/2018-18/BER - Lot 2 BONN
Lot No: 2
Title:

Lot 2: Bonn/Event Management

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
19/03/2019
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Valentum Kommunikation GmbH
Postal address: Bischof-von-Henle Straße 2b
Town: Regensburg
NUTS code: DE232 Regensburg, Kreisfreie Stadt
Postal code: 93051
Country: Germany
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 720 000.00 EUR
Total value of the contract/lot: 720 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: PO/2018-18/BER Lot 3 - Munich
Lot No: 3
Title:

Lot 3: Munich/Event Management

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
19/03/2019
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Valentum Kommunikation GmbH
Postal address: Bischof-von-Henle Straße 2b
Town: Regensburg
NUTS code: DE232 Regensburg, Kreisfreie Stadt
Postal code: 93051
Country: Germany
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 200 000.00 EUR
Total value of the contract/lot: 200 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3

VI.5)Date of dispatch of this notice:
08/04/2019