This procurement covers the provision of staff and technical equipment to deliver a broad spectrum of audiovisual services.
The services provided by the contractor will be carried out mainly either in the context of ‘daily’ audiovisual services or summits-related.
Here below follow indicative estimates of the volume of services expected for some of the key profiles based on the GSC's 2015 operations. For more information and more detailed volume estimates for all profiles and equipment please refer to the procurement documents on https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1690
These are estimates only and there may be significant variations over time. The estimates shall in no way be construed as an obligation on the part of the contracting authority to acquire services accordingly.
Daily audiovisual services (indicative number of man-days/year for a selection of profiles (not exhaustive)):
newsroom desk editor: 220;
cameraman: 1 000;
audio operator: 800;
video editor (working in Council editing facilities): 500;
graphics video editor: 250;
media manager (working in Council premises): 220;
back office producer (working in Council premises): 560;
planning manager (working in Council premises): 440;
video director (multi-camera): 40;
digital workflow manager: 220;
MCR operator: 350.
Several events can take place on the same day. Events take place mainly in Brussels, but also in Luxembourg (Council meetings in April, June and October). The contractor will need to be able to provide crews in Brussels within 2 hours of any request. Around 40 missions of the President of the European Council may have to be covered outside Brussels (participation in EU–third country summits, G8, G20, etc.).
European Councils (= summits of EU leaders):
The basic project foresees 6 summits per year (already included in the estimated volumes of the key profiles). A typical summit requires the following profiles (man-days) and equipment:
senior producer: 2;
production assistant: 2;
senior video director (multi-camera): 2;
director of photography: 2;
lighting expert: 2;
steadicam operator: 2;
assistant steadicam operator: 2;
crane operator (Jimmy jib): 2;
remote camera operator: 4;
audio operator: 8;
OB van chief: 2;
technical assistant (OB van): 18;
OB van sound chief: 2;
LSM operator: 4;
installation/removal: 1 day before summit — 1 day after;
OB van: 2 days;
lighting, 5 zones: 2 days;
2 LSM, Jimmy jib, 2 HF cameras, walkie-talkie, 2 hot heads: 2 days;
TV studio team consisting of multi-camera video director, make-up artist, audio operator, remote camera operator: 2 days.