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101557-2021 - Contract modification
Notice View
Summary
I.1.
Name and addresses
Official name: Efficiency East Midlands Ltd
Official name: Efficiency East Midlands Ltd
Postal address: Unit 3 Maisies Way, South Normanton
Town: Alfreton
NUTS code: UK United Kingdom
Postal code: DE55 2DS
Country: United Kingdom
Contact person: Rebecca Dermody-Simmons
E-mail: tenders@eem.org.uk
Telephone: +44 1246395610
Internet address(es):
Main address: www.eem.org.uk
II.1.1.
Title
Doors and Windows — Installation Only
Reference number: EEM0014
II.1.2.
Main CPV code
50000000 Repair and maintenance services
50000000 Repair and maintenance services
II.1.3.
Type of contract
Services
Services
II.2.2.
Additional CPV code(s)
45421110 Installation of door and window frames, 45421111 Installation of door frames, 45421112 Installation of window frames, 45421130 Installation of doors and windows, 45421131 Installation of doors, 45421132 Installation of windows
45421110 Installation of door and window frames, 45421111 Installation of door frames, 45421112 Installation of window frames, 45421130 Installation of doors and windows, 45421131 Installation of doors, 45421132 Installation of windows
II.2.3.
Place of performance
NUTS code: UK United Kingdom
II.2.7.
Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 37
Duration in months: 37
IV.2.1.
Contract No: EEM0014
Title:
Doors and Windows — Installation Only
VII.1.1.
Main CPV code
45421100 Installation of doors and windows and related components
45421100 Installation of doors and windows and related components
VII.1.3.
Place of performance
NUTS code: UK United Kingdom
VII.1.4.
Description of the procurement
EEM Ltd on behalf of its Members has tendered for a place on our external doors and windows installation only framework.
We are looking for a suitably accredited and competent contractor to undertake the safe and compliant installation of new external doors and windows. This will be a sole provider frameworks and the successful contractor will be required to work across our full Members geographical areas.
Installations works may comprise of partial or full works to properties and be on a planned or ad-hoc basis however, there are no guarantees with regards to values and volume of works to be let through our framework.
The EEM Memberships property stock is in excess of 1 250 000 million properties which consist of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as communal buildings, corporate buildings, hospitals, student accommodation, universities, schools and depots.
Please note this framework is solely for installation works, EEM have a separate contract for supply of windows and doors (EMC0015), therefore this framework will not cover the supply of the windows and doors.
Contractors must be aware, that our Members may opt to use this framework in conjunction with EMC0015 or nominate their own supply route. In both instances the supply of the windows and doors will sit outside of the scope of this framework but the successful contractor must be willing and able to work with the nominated supplier to ensure that all works are carried out in an efficient manner.
VII.1.5.
Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
Duration in months: 12
VII.1.6.
Information on value of the contract/lot/concession
Total value of the contract/lot/concession: 10 000 000,00 GBP
Total value of the contract/lot/concession: 10 000 000,00 GBP
VII.1.7.
Name and address of the contractor/concessionaire
Official name: Nationwide Windows Ltd
Official name: Nationwide Windows Ltd
Town: Rugby
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
VII.2.2.
Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
With the imposition of significant business restrictions it is clear that many organisations within this market have been impacted by the current pandemic, as this is a key framework for EEM, we intend to extend the current framework under Regulation 72(1)(c) for a further 11 months. We believe this will help businesses continue to deliver services and goods to our Members and reduce the pressure on the supply chain at this critical time. Requesting businesses to complete lengthy and complex tenders over the coming months may divert resources away from supporting the Public Sector; something we wish to avoid. This is supported by the fact EEM only received one bid following the recent advertisement of the opportunity.
VII.2.3.
Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 50 000 000,00 GBP
Total contract value after the modifications
Value excluding VAT: 60 000 000,00 GBP
Languages and formats
Notice
Official language
101557-2021 - Contract modificationSee the notice on TED website
101557-2021
101557-2021 - Contract modificationUnited Kingdom-Alfreton: Repair and maintenance services
OJ S 40/2021 26/02/2021
Modification notice
Services
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority/entity
I.1.
Name and addresses
Official name: Efficiency East Midlands Ltd
Official name: Efficiency East Midlands Ltd
Postal address: Unit 3 Maisies Way, South Normanton
Town: Alfreton
NUTS code: UK United Kingdom
Postal code: DE55 2DS
Country: United Kingdom
Contact person: Rebecca Dermody-Simmons
E-mail: tenders@eem.org.uk
Telephone: +44 1246395610
Internet address(es):
Main address: www.eem.org.uk
Section II: Object
II.1.
Scope of the procurement
II.1.1.
Title
Doors and Windows — Installation Only
Reference number: EEM0014
II.1.2.
Main CPV code
50000000 Repair and maintenance services
50000000 Repair and maintenance services
II.1.3.
Type of contract
Services
Services
II.2.
Description
II.2.2.
Additional CPV code(s)
45421110 Installation of door and window frames, 45421111 Installation of door frames, 45421112 Installation of window frames, 45421130 Installation of doors and windows, 45421131 Installation of doors, 45421132 Installation of windows
45421110 Installation of door and window frames, 45421111 Installation of door frames, 45421112 Installation of window frames, 45421130 Installation of doors and windows, 45421131 Installation of doors, 45421132 Installation of windows
II.2.3.
Place of performance
NUTS code: UK United Kingdom
II.2.4.
Description of the procurement at the time of conclusion of the contract
Efficiency East Midlands Ltd (EEM) is a procurement consortia which establishes and manages a range of framework agreements. Our members include social housing providers, local authorities, Universities, NHS Trusts and regional Police Forces. EEM has procured and entered into a framework agreement with a single contractor, who will be required to install external doors and windows to a wide range of properties including but not limited to domestic, commercial, low and high rise and new build properties.
Please note this framework is solely for installation works, EEM have a separate contract for supply of windows and doors (EMC0015), therefore this framework will not cover the supply of the windows and doors.
The framework agreement will be in place for a period of 37 months.
II.2.7.
Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 37
Duration in months: 37
II.2.13.
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.2.
Administrative information
IV.2.1.
Section V: Award of contract/concession
Contract No: EEM0014
Title:
Doors and Windows — Installation Only
V.2.
Award of contract/concession
V.2.1.
Date of conclusion of the contract/concession award decision
02/03/2018
02/03/2018
V.2.2.
Information about tenders
The contract/concession has been awarded to a group of economic operators: no
The contract/concession has been awarded to a group of economic operators: no
V.2.3.
Name and address of the contractor/concessionaire
Official name: Nationwide Windows Ltd
Official name: Nationwide Windows Ltd
Town: Rugby
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yesV.2.4.
Information on value of the contract/lot/concession
Total value of the procurement: 50 000 000,00 GBP
Total value of the procurement: 50 000 000,00 GBP
Section VI: Complementary information
VI.3.
Additional information
VI.4.
Procedures for review
VI.4.1.
Review body
Official name: Royal Courts of Justice
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2.
Body responsible for mediation procedures
Official name: Royal Courts of Justice
Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.4.
Service from which information about the review procedure may be obtained
Official name: The Cabinet Office
Official name: The Cabinet Office
Postal address: Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
VI.5.
Date of dispatch of this notice
22/02/2021
22/02/2021
Section VII: Modifications to the contract/concession
VII.1.
Description of the procurement after the modifications
VII.1.1.
Main CPV code
45421100 Installation of doors and windows and related components
45421100 Installation of doors and windows and related components
VII.1.2.
Additional CPV code(s)
45421110 Installation of door and window frames, 45421111 Installation of door frames, 45421112 Installation of window frames, 45421130 Installation of doors and windows, 45421131 Installation of doors, 45421132 Installation of windows
45421110 Installation of door and window frames, 45421111 Installation of door frames, 45421112 Installation of window frames, 45421130 Installation of doors and windows, 45421131 Installation of doors, 45421132 Installation of windows
VII.1.3.
Place of performance
NUTS code: UK United Kingdom
VII.1.4.
Description of the procurement
EEM Ltd on behalf of its Members has tendered for a place on our external doors and windows installation only framework.
We are looking for a suitably accredited and competent contractor to undertake the safe and compliant installation of new external doors and windows. This will be a sole provider frameworks and the successful contractor will be required to work across our full Members geographical areas.
Installations works may comprise of partial or full works to properties and be on a planned or ad-hoc basis however, there are no guarantees with regards to values and volume of works to be let through our framework.
The EEM Memberships property stock is in excess of 1 250 000 million properties which consist of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as communal buildings, corporate buildings, hospitals, student accommodation, universities, schools and depots.
Please note this framework is solely for installation works, EEM have a separate contract for supply of windows and doors (EMC0015), therefore this framework will not cover the supply of the windows and doors.
Contractors must be aware, that our Members may opt to use this framework in conjunction with EMC0015 or nominate their own supply route. In both instances the supply of the windows and doors will sit outside of the scope of this framework but the successful contractor must be willing and able to work with the nominated supplier to ensure that all works are carried out in an efficient manner.
VII.1.5.
Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
Duration in months: 12
VII.1.6.
Information on value of the contract/lot/concession
Total value of the contract/lot/concession: 10 000 000,00 GBP
Total value of the contract/lot/concession: 10 000 000,00 GBP
VII.1.7.
Name and address of the contractor/concessionaire
Official name: Nationwide Windows Ltd
Official name: Nationwide Windows Ltd
Town: Rugby
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yesVII.2.
Information about modifications
VII.2.1.
Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The current EEM framework for the provision of the installation of doors and windows was awarded in in April 2018 for an initial 37-month term with an expiry date of the 30 April 2021. Due to the circumstances described in this notice, it will now continue until 1 April 2022.
In December 2020, EEM advertised the re-tender of this provision under contract notice 2020/S 241-595163. Unfortunately, following the tender period only one submission was received before the deadline, we believe that the lack of tenders was caused by the current impact of Covid and the national lockdowns pre and post Christmas. Organisations are facing the continuing imposition of significant business restrictions and uncertainty and it is clear that many organisations within this market are not be in a position to commit and respond to lengthy tender processes or commit to new opportunities.
Due to the current ongoing situation with the Covid-19 outbreak and the fact that our attempt to renew our current arrangement has failed we have called on Regulation 72 (1) (c) to extend this framework for 11 months. We believe this will help businesses continue to recover and deliver services and goods to our Members and reduce the pressure on the supply chain at this critical time. Requesting businesses to complete lengthy and complex tenders over the coming months may divert resources away from supporting the Public Sector; particularly for such an important compliance service; something we wish to avoid. In addition staff capacity and availability have been impacted by the current pandemic and we expect a continuation of disruption over the coming months due to the likely ongoing local lockdowns/restrictions well in to the Spring.
In addition to the above, EEM seek to generate high levels of competition within the market to ensure the very best value for money for our Members. This is not something we have been able to achieve with the attempted re-tender and believe that this cannot be achieved in the short term as businesses continue to make the difficult decisions in their operations, pricing and staffing levels. EEM intends to deliver a replacement framework agreement for this current framework agreement as quickly as possible. EEM confirm that the modification does not change the overall nature of the framework and the modification will not exceed 50 % of the original contract value.
VII.2.2.
Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
With the imposition of significant business restrictions it is clear that many organisations within this market have been impacted by the current pandemic, as this is a key framework for EEM, we intend to extend the current framework under Regulation 72(1)(c) for a further 11 months. We believe this will help businesses continue to deliver services and goods to our Members and reduce the pressure on the supply chain at this critical time. Requesting businesses to complete lengthy and complex tenders over the coming months may divert resources away from supporting the Public Sector; something we wish to avoid. This is supported by the fact EEM only received one bid following the recent advertisement of the opportunity.
VII.2.3.
Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 50 000 000,00 GBP
Total contract value after the modifications
Value excluding VAT: 60 000 000,00 GBP
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