312095-2020 - Competition

Responsive Repairs, Voids and Associated Works (Scotland) Dynamic Purchasing System

Procurement for Housing/PfH Scotland wish to establish a DPS for the delivery of responsive repairs, voids and associated works for PfH members throughout Scotland. It is intended that the DPS will run for an initial period of 5 years with the option to extend for a further period of up to 5 years. The opportunity has been divided into five categories as follows:

1) Full-service/Multi-discipline Provision,

2) General Repairs and Joinery,

3) Plumbing and Heating,

4) Electrical, and

5) Specialist Works.

Organisations can apply to become qualified suppliers in one or more lots. At the invitation to tender stage PfH members will define the requirements including tender requirements and specification, delivery model, pricing model and form of contract.

Full-service/Multi-discipline Provision

Delivery of all responsive repair’s requirements and/or completion of full voids refurbishment works. Requirements are likely to comprise general repairs and joinery works, plumbing and heating works and electrical works. Qualified contractors may be required to supplement existing direct labour or fully manage the end to end process of delivering responsive repairs and/or voids on behalf of PfH Members. Please refer to procurement documents for further detail.

Description of renewals:

Number of candidates will be dependent of the number of approved contractors admitted to the Dynamic Purchasing System.

General Repairs and Joinery

Delivery of general building repairs and responsive repairs requirements and/or completion of general repairs and joinery voids refurbishment works. Qualified contractors may be required to supplement existing direct labour or fully manage the end to end process of delivering responsive repairs and/or voids on behalf of PfH members. Please refer to procurement documents for further detail.

Description of renewals:

Number of candidates will be dependent of the number of approved contractors admitted to the Dynamic Purchasing System.

Plumbing and Heating

Delivery of plumbing, heating and/or gas responsive repairs requirements and/or completion of plumbing and heating voids refurbishment works. Qualified contractors may be required to supplement existing direct labour or fully manage the end to end process of delivering responsive repairs and/or voids on behalf of PfH members. Please refer to procurement documents for further detail.

Description of renewals:

Projects awarded via the DPS may include an element of European Union funds this will be confirmed at call-off stage.

Electrical

Delivery of electrical responsive repairs requirements and/or completion of electrical voids refurbishment works. Qualified contractors may be required to supplement existing direct labour or fully manage the end to end process of delivering responsive repairs and/or voids on behalf of PfH members. Please refer to procurement documents for further detail.

Description of renewals:

Number of candidates will be dependent of the number of approved contractors admitted to the Dynamic Purchasing System.

Specialist Works

Delivery of specialist responsive repairs requirements and/or completion of specialist voids refurbishment works. Qualified contractors may be required to supplement existing direct labour or fully manage the end to end process of delivering responsive repairs and/or voids on behalf of PfH members. Please refer to procurement documents for further detail.

Description of renewals:

Number of candidates will be dependent of the number of approved contractors admitted to the Dynamic Purchasing System.

List and brief description of conditions:

List and brief description of selection criteria:

Minimum level(s) of standards possibly required:

List and brief description of selection criteria:

Will be included within the invitation to tender documentation issued under the Dynamic Purchasing System.

Procurement for Housing is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (‘NHF’), Chartered Institute of Housing (‘CIH’) and HouseMark. Collectively members manage more than 75 % of UK’s social housing stock, with procurement for Housing helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.

Procurement for Housing is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 and a central purchasing body under Regulation 37 and under Regulation 2 of the Public Contracts (Scotland) Regulations and a central purchasing body under Regulation 38.

PfH Scotland is the Scottish arm of Procurement for Housing, which was set up in 2013 to meet the specific legislative and member requirements in Scotland.

Please refer to https://www.pfhscotland.co.uk/ and http://procurementforhousing.co.uk/ for additional information.

Procurement for Housing is administered by Inprova Ltd (‘Inprova’) and is headquartered in the North West of England with over 20 years of expertise and experience offering a complete procurement solutions package across outsourcing, technology and consultancy. By integrating procurement services and technology, Inprova operates as a delivery partner supporting business performance improvement for both public and private sector clients.

Permissible users

This Dynamic Purchasing System (‘DPS’) may be used by any contracting authority listed in or referred to in the OJEU notice.

This includes:

— all current members of PfH Scotland at the time of the OJEU notice for this procurement, as detailed on the following page of the PFH Scotland website https://www.pfhscotland.co.uk/members/

— any registered provider of social housing that becomes a member of Procurement for Housing/PfH Scotland during the period of the DPS;

— any public authority (as defined in the Freedom of Information Act 2000 for public authorities) UK-wide public authorities based in Scotland or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities that becomes a member of Procurement for Housing/PfH Scotland at any time during the period of the DPS;

— any local authority as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities that becomes a member of Procurement for Housing/PfH Scotland at any time during the period of the DPS;

— any housing arm’s length management organisation that becomes a member of Procurement for Housing/PfH Scotland during the period of the DPS;

— any wholly owned subsidiary of any of the above organisations; and

— any other contracting authority listed on the following page of the Procurement for Housing website — http://procurementforhousing.co.uk/permissible-users/ at the time of the OJEU notice for this procurement.

These bodies are referred to collectively as ‘PfH Members’ in this procurement process.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Details related to community benefits will be incorporated in at the invitation to tender stage based on member specific requirements and value of the contract to be awarded.

(SC Ref:624561)