Legal notice

The information on this site is subject to a Disclaimer, a copyright notice and rules related to privacy statement on the Protection of your personal data.


Content

  1. Disclaimer
  2. TED copyright notice
  3. Protection of your personal data: TED website user registration
  4. Protection of your personal data: TED notices

Disclaimer

The TED, SIMAP, eTendering and eNotices websites (hereinafter, the TED system) exist to give the public greater access to information about public tenders in the European Union, as well as to improve the management of the public procurement procedures. We try to keep all information up to date and accurate, and when errors are brought to our attention, we try to correct them.

However, the Publications Office accepts no responsibility or liability whatsoever with regard to the information on these sites, which is:

  • of a general nature only and not intended to address the specific circumstances of any particular individual or entity
  • not necessarily comprehensive, complete, accurate or up to date
  • sometimes linked to external sites over which the Publications Office has no control and for which it assumes no responsibility
  • not professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

 

Please note that an online document is not necessarily an exact reproduction of an officially adopted text. Only public tenders notices published in the DVD-ROM editions of the Official Journal of the European Union in the official language chosen by the contracting entity are authentic.

We cannot guarantee that the geographical information displayed on TED exactly reproduces the geographical features described in officially adopted texts. Only EU legislation published in the Official Journal of the European Union is deemed authentic.

We try to minimise disruption caused by technical errors. However, some data on our site may have been created or structured in files or formats that are not error-free, and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The Publications Office accepts no responsibility with regard to problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the liability of the Publications Office in contravention of any requirements laid down in applicable national law or to renounce its liability for matters that may not be excluded under that law.


TED copyright notice

© European Union, 1998-2019

Reuse of TED data for commercial or non-commercial purposes is authorised provided the source is acknowledged ("© European Union, http://ted.europa.eu, 1998-2019'). The reuse policy of the European Commission is implemented by the Commission Decision of 12 December 2011.

The delivery of files in XML format via an FTP server, namely for exploitation and commercial re-dissemination, is subject to the provision of a password that may be obtained free of charge by sending an e-mail to the following address: op-ted-helpdesk@publications.europa.eu.

The TED logo may not be used without the prior consent of the Publications Office.

For all other copyright issues regarding TED, please contact: op-copyright@publications.europa.eu.

For all other information regarding the content, functionalities or future developments of TED, please contact: ted@publications.europa.eu.


Protection of your personal data: TED website user registration

Introduction

The European Commission (hereafter "the Commission") is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation "TED website user registration" undertaken by unit C.3 "TED and EU Public Procurement" of the Publications Office of the European Union is presented below.

Why and how do we process your personal data?

Purpose of the processing operation: Unit C.3 "TED and EU Public Procurement" of the Publications Office collects and uses your personal information when you register to the Tenders Electronic Daily website, http://ted.europa.eu, in order to benefit from advanced services.

Your personal data will not be used for an automated decision-making including profiling.

On what legal ground(s) do we process your personal data

We process your personal data, because:

  • - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
  • - processing is necessary for compliance with a legal obligation to which the controller is subject;
  • and - you as the data subject have given consent to the processing of your personal data for one or more specific purposes.

 

Additional legal bases for the processing:

  • Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union
  • Commission Implementing Regulation (EU) 2015/1986 of 11 November 2015 establishing standard forms for the publication of notices in the field of public procurement
  • Directive 2014/23/EU of the European Parliament and of the Council of 26 February 2014 on the award of concession contracts
  • Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement
  • Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors
  • Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union

 

In addition, laws applicable to specific sectors.

Which personal data do we collect and further process

order to carry out this processing operation unit C.3 "TED and EU Public Procurement" of the Publications Office collects the following categories of personal data:

Mandatory data:

  • E-mail address
  • Country
  • Preferred language

 

Optional data: First name and surname

How long do we keep your personal data?

Unit C.3 "TED and EU Public Procurement" of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, i.e. as long as it is actively used. If your account is inactive for three months, we will send you a message saying that we will delete your account if it remains inactive for another 30 days. If there is no more activity within these 30 days, your account will be automatically deleted.

 

How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission's contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation ('GDPR' Regulation (EU) 2016/679 .

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff, including the staff of a contractor, according to the "need to know" principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

What are your rights and how can you exercise them?

You have specific rights as a 'data subject' under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

You have consented to provide your personal data to unit C.3 "TED and EU Public Procurement" of the Publications Office for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading Contact information below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading Where to find more detailed information? below) in your request.

Contact information

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, unit C.3 "TED and EU Public Procurement" of the Publications Office, info@publications.europa.eu.

  • The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO's public register with the following Record reference: DPR-EC-00452.


Protection of your personal data: TED notices

Introduction

The European Commission (hereafter 'the Commission') is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation "TED notices" undertaken by unit C.3 "TED and EU Public Procurement" of the Publications Office of the European Union is presented below.

Why and how do we process your personal data?

Purpose of the processing operation: Unit C.3 "TED and EU Public Procurement" of the Publications Office collects and uses your personal information when publishing calls for tender of contracting authorities (European Union institutions, bodies and agencies, public authorities in the European Member States or in some cases of third countries) with their contact details, as well as notices of tender awards to successful tenderers, with the tenderers' contact details, on the Tenders Electronic Daily website, http://ted.europa.eu. These contact details of the contracting authorities and successful tenderers are required for a correct operation of public procurement procedures and in some cases contain personal data. The contact details are also used by the TED service for communicating with the contracting authorities when necessary, and to send them the link to the published notices as proof of publication.

Your personal data will not be used for an automated decision-making including profiling.

On what legal ground(s) do we process your personal data

We process your personal data, because:

  • - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
  • and - processing is necessary for compliance with a legal obligation to which the controller is subject.

 

Additional legal bases for the processing:

  • Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union
  • Commission Implementing Regulation (EU) 2015/1986 of 11 November 2015 establishing standard forms for the publication of notices in the field of public procurement
  • Directive 2014/23/EU of the European Parliament and of the Council of 26 February 2014 on the award of concession contracts
  • Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement
  • Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors
  • Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union

 

In addition, laws applicable to specific sectors.

Which personal data do we collect and further process?

In order to carry out this processing operation unit C.3 "TED and EU Public Procurement" of the Publications Office collects the following categories of personal data:

Contract notices:

  • Contact person (person's job title or the first name and last name),
  • office address,
  • work e-mail address,
  • office telephone number,
  • fax number.

 

Contract award notices:

  • name of the contractor (entity or physical person in specific cases),
  • contact person (person's job title or the first name and last name),
  • office address,
  • e-mail address,
  • website,
  • office phone number,
  • fax number.

How long do we keep your personal data?

Unit C.3 "TED and EU Public Procurement" of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, i.e. for ten years in the TED website. After this, the notices are archived for historical purposes, in a non-public internal archive.

How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission's contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation ('GDPR' Regulation (EU) 2016/679).

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff, including the staff of a contractor, according to the "need to know" principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

What are your rights and how can you exercise them?

You have specific rights as a 'data subject' under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading Contact information below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading Where to find more detailed information? below) in your request.

Contact information

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, unit C.3 "TED and EU Public Procurement" of the Publications Office, info@publications.europa.eu.

  • The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer ( DATA-PROTECTION-OFFICER@ec.europa.eu ) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor ( edps@edps.europa.eu ) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO's public register with the following Record reference: DPR-EC-00453.